Region Business Development Assistant in Frederick, MD at Securitas Security Services USA

Date Posted: 8/6/2018

Job Snapshot

Job Description

Job Code: 84506979475

Category: Administrative

JOB SUMMARY:  Provides broad-based administrative support for Region business development efforts.  Maintains various databases, office records, calendars and travel itineraries.  Produces, verifies, and analyzes reports for distribution.  Carries out direct mail program for Region.  Answers questions about the company’s services. 

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  1. Provides broad-based administrative support for Region business development efforts, including maintaining databases, office records, calendars and travel itineraries.
  2. Maintains, tracks and verifies information from Business Development Managers and Branch or Area offices within the Region for administrative purposes and to use in direct mail campaigns.
  3. Administers the Region’s direct mail campaign; prints direct mail materials, prepares mailing lists, stuffs envelopes, and mails materials to prospects.
  4. Tracks and analyzes Business Development Manager and management reports as required, including proposal tracking and activity reports.
  5. Maintains and tracks Region database information including rate increases, acquisitions and solutions sales activities.
  6. Maintains, tracks and reports the Region’s gain / loss report.
  7. Tracks, reports and assists with any Region business development information as needed.
  8. Provides administrative assistance in the business development cycle through verification of references, proposal preparation, preparation of presentation materials, and prospect research.
  9. May provide additional administrative support to the Region office as required.
  10. Performs tasks and duties of a similar nature and scope as required for assignment.  

Job Requirements

Education/Experience:  High School Diploma or G.E.D., and 2 years of administrative work experience, preferably in a sales or marketing environment, or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.

Competencies (as demonstrated through experience, training, and/or testing):

  • Knowledge of standard office procedures and practices.
  • Basic knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and simple reconciliation.
  • Ability to interpret and carry out a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
  • Excellent planning, organization and time management skills.
  • Ability to carry out multiple assignments concurrently.
  • Skill in clear and concise oral and written communication.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to be an effective team member and handle project assignments responsibly.
  • Courteous telephone manner.
  • Strong customer service and results orientation.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Required ability to handle multiple tasks concurrently.
  • Computer usage.
  • Handling and being exposed to sensitive and confidential information.
  • Regular talking and hearing.
  • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus.
  • Maintaining composure in dealing executives, staff and clients.
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.