Payroll Tax Analyst in Parsippany-Troy Hills, NJ at Securitas Security Services USA

Date Posted: 1/4/2021

Job Snapshot

Job Description

Responsible for Payroll Tax reporting and compliance function to assure the accurate completion of payroll tax returns by ADP and to meet the Payroll Tax reporting obligations of the organization.  This position requires strong tax knowledge, accuracy and attention to details.  Strong preference to have experience with Oracle Fusion Cloud Payroll tax processing. 

• The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

1. Oracle Fusion Cloud experience preferred.
2. Liaison with Federal, State and local agencies for audits and inquires.
3. Coordinates with the Payroll team to assure accurate processing of taxes and employee paychecks
4. Run post Payroll reposts and review including research tax related issues.
5. Respond to payroll tax related questions and resolve payroll tax issues Company wide.
6. Prepare weekly review of tax balancing reports and review for federal, state and local payroll amounts.
7. Monitor timely and accurate application of Federal, State and local tax changes and rate updates.
8. Conduct tax research, gather documentation and prepare responses to auditor’s information requests.
9. Support preparation of documents for reporting by other Securitas Departments that include Risk Management, Corporate tax, Finance and Regions.
10. Prepare weekly employee adjustment entries to assure Tax compliance.
11. Communication and contact with the local field office to address adjustments to employee records and engagement setup.  Coordination with Infor and WFM new mapping/changes for Local Tax codes.
12. Interface and communication with ADP to assure processing of all Federal, State, Local and other Payroll Tax obligations are accurate and correct.  
13. Balancing and reconciliations related to the ADP Quarterly processing of Federal, State and local taxes.
14. Responsible for the year end balancing of internal records to submissions (reported & remittance) to Federal, State and Local agencies.
15. Responsible for the year end balancing of W-2’s and related Federal and State agency forms to the PeopleSoft Payroll System and ADP. 
16. Preparation of W-2 Corrections and processing to ADP for amended returns. Reporting of W-2Cs monthly for General Ledger entries.
17. Provide support and assistance for employees and regarding all questions concerning W-2 and W-2C statements. 
18. Reports to the Payroll Tax Manager.
19. Knowledgeable with Local taxes in AL,IN,KY,OH and PA

Additional qualifications may be specified and receive preference, depending upon the nature of the position.
• Ability to analyze fairly complex data
• Results oriented individual with strong customer service skills
• Excellent written and verbal communication skills
• Ability to work in a team environment
• Adapt to conflicting deadlines and priorities established by company demands

• Bachelor’s degree in Accounting desired, or 3+ years related payroll tax experience
• Excellent P/C skills (Excel, Word) and 10 key
• Advanced Excel skills preferred
• Oracle Fusion Cloud knowledge desired
• Certified Payroll Professional designation preferred

  Competencies (as demonstrated through experience, training, and/or testing):
• Thorough understanding of standard office procedures and practices.
• Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
• Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
• Ability to cross-train and learn other department activities.
• Demonstrated proficiency in various PC applications including word processing, spreadsheet, presentation, and database software packages.
• Ability to write original correspondence.
• Excellent planning, organizing, and project coordination skills.
• Ability to communicate clearly and concisely.
• Ability to interact effectively at all levels and across diverse cultures.
• Ability to be an effective team member and handle projects responsibly.
• Ability to adapt to changes in the external environment and organization
• Must effectively prioritize needs and work well with others
• Excellent organizational skills.
• Courteous telephone manner.
• Strong customer and results orientation.

Working Conditions and Physical/Mental Demands:   
With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Successful passage of background, reference, psychological, and controlled substance tests.
• Required ability to handle multiple tasks concurrently.
• Computer usage.
• Handling and being exposed to sensitive and confidential information.
• Regular talking and hearing.
• Frequent sitting.
• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
• Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
• Close vision, distance vision, and ability to adjust focus.
• Work primarily performed in an office environment.