Benefits/HR Compliance Analyst in Westlake Village, CA at Securitas Security Services USA

Date Posted: 7/13/2018

Job Snapshot

Job Description

Job Code: 84159221104

Category: Administrative

JOB SUMMARY: 

Organize, coordinate and project manage requirements of benefit compliance programs including compliance-related aspects of ACA, time off (vacation, PTO, sick), prevailing wage, and living wage. Ensure appropriate and timely project status reporting and accurate work product.

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

  • Knowledgeable in general benefits/HR concepts, including ERISA, FMLA, the Affordable Care Act (ACA), time off programs, compensation and other benefits-related programs
  • Organize all notifications
  • Determine next steps for appropriate response to all notifications and provide solutions to management
  • Communicate with local branch management to inform and request all needed supporting documentation
  • Develop and prepare response with supporting materials for Benefits, HR and Legal review
  • Manage the development of employee, vendor, and compliant communication materials
  • Analyze current process, systems and methods used and consistently seek improved method for administration of Benefits/HR programs
  • Responsible for implementing and evaluating revised Benefits/HR policies
  • Manages special projects as assigned

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

  • Bachelor’s Degree and 2 years’ experience preferred, or an equivalent experience sufficient to perform the essential functions of the job, as determined by the company
  • High School Diploma required

Competencies (as demonstrated through experience, training, and/or testing):

  • Understanding of benefits administration
  • Thorough understanding of standard office procedures and practices
  • Demonstrated proficiency in various PC applications including Word, advanced Excel skills and knowledge (e.g., VLOOKUP, pivot tables and macros), PowerPoint, and database software packages, including vendor systems
  • Ability to analyze and interpret various internal and external documents and reports and provide solutions to management
  • Ability to communicate clearly and concisely (report writing, business correspondence, and procedure manuals)
  • Ability to effectively present information and respond to questions from management
  • Excellent planning, organizing, and project management skills
  • Ability to handle project leadership responsibly and be an effective team member
  • Adaptable to changes in the external environment and organization
  • Ability to interact effectively at all levels and across diverse cultures
  • Courteous telephone manner
  • Strong customer service and results orientation

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey. 
  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Handling and being exposed to sensitive and confidential information.
  • Regular computer usage.
  • Required ability to handle multiple tasks concurrently.
  • Regular talking and hearing. 
  • Occasional walking and reaching with hands and arms.
  • Close vision, distance vision, and ability to adjust focus.
  • Occasional lifting and/or moving materials up to 10 pounds.
  • Frequent sitting.
  • Occasional travel in performance of duties
  • Work primarily performed in an office environment

EOE/M/F/Disabled/Vets