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Senior Payroll Supervisor in Westlake Village, CA at Securitas Security Services USA

Date Posted: 11/28/2018

Job Snapshot

Job Description

Job Code: 83939206937

Category: First-Line Supervisors

The Senior Payroll Supervisor supervises staff and ensures accurate, timely and effective completion of staff responsibilities. Oversees Lead payroll staff in all areas of garnishments, special payrolls, employment verifications, W2 requests, PTO reports and processes, vacation research, union processes and off-cycle corrections. Provides professional level of customer service to all regions serviced by the Western Operation Center (WOC).  Utilizes Oracle PeopleSoft HRMS skills and knowledge. Relies on extensive experience and judgment to plan and accomplish goals and tasks. Determines resolution for routine payroll-related issues. Coordinates with payroll management on assigned duties and any special projects or initiatives.   

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions. 
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.
  1. Provides supervision and assistance to assigned Lead payroll staff in all areas related to garnishment processes, training and tracking logs.
  2. Resolves issues to ensure the accurate and timely completion of garnishments, including coordination with other Supervisors, WOC staff and EOC payroll department.
  3. Manages and monitors the Legal garnishments daily.
  4. Other areas of supervision include processing special payrolls, off-cycle requests, union processes, vacation processing, Time Off/PTO reports and processes, direct deposit and pay card setups and audits, employment verifications and W2 requests.
  5. Requires knowledge of critical job functions in payroll and ability to aid or backfill for other regional supervisors and staff. 
  6. Collaborates with colleagues and Payroll Manager on providing additional staff support, as needed.
  7. Participates in interview process for new hires, prepares work schedules to ensure appropriate coverage, and trains team members on new or enhanced operation procedures and policies. 
  8. Assists in monitoring workloads and evaluating direct reports for performance and development plans.
  9. Facilitates team and one-on-one meetings with direct reports to ensure team members acquire necessary skills and performance attributes, in line with departments goals. 
  10. Assists in the testing, review and support of PeopleSoft tax and system upgrades to assure that testing is complete in assigned area.   
  11. Assists with special projects and daily operational matters, including quarterly and year end processes, written procedures, special reports and/or queries.
  12. Effectively addresses payroll related issues and employee requests both written and verbally.
  13. Works with all levels in the Payroll department and all customers serviced by the department in a positive and supportive manner.
  14. Participates in meetings and collaborates with other Supervisors and Manager positively and effectively by sharing of ideas within the department.
  15. Assists Manager and Director as requested. Additional duties assigned, as required.

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

  • Minimum of 5 years of payroll processing experience
  • Ability to effectively supervise team members, work as a member of that team and organize work activities for other members of that team
  • Ability to analyze/interpret complex data; interpret day-to-day business objectives, preparation/execution of operational practices and work programs
  • Results oriented individual with strong customer service skills
  • Strong written and verbal communication skills
  • Ability to adapt to conflicting deadlines and priorities established by company demands

Education/Experience: 

  • Bachelor’s degree in Business, Accounting or equivalent
  • Two years’ payroll supervisory experience or equivalent management skills
  • Experience in a shared service environment and solid understanding of payroll cycles
  • Experience with Oracle PeopleSoft payroll systems preferred
  • Experience with Oracle PeopleSoft Query reporting preferred

Competencies (as demonstrated through experience, training, and/or testing):

  • Thorough understanding of standard office procedures and practices 
  • Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation
  • Ability to interpret a variety of instructions furnished in written, oral, diagrammatic or schedule form 
  • Ability to cross-train and learn other department activities
  • Demonstrated proficiency in various PC applications including Outlook, Word, Excel, PowerPoint and/or other database software packages
  • Strong planning and organizational skills, attention to detail and project coordination skills
  • Ability to communicate clearly and concisely verbally and in writing
  • Ability to interact effectively at all levels, across diverse cultures and within a team
  • Ability to prioritize and adapt to changes in the external environment and organization

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations
  • Successful passage of background, reference, psychological and controlled substance tests
  • Required ability to handle multiple tasks concurrently
  • Computer usage
  • Handling and being exposed to sensitive and confidential information
  • Regular talking and hearing
  • Frequent sitting
  • Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling
  • Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds
  • Close vision, distance vision and ability to adjust focus
  • Work primarily performed in an office environment

EOE/M/F/Disabled/Vets