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Regional Payroll Representative II in Westlake Village, CA at Securitas Security Services USA

Date Posted: 4/2/2019

Job Snapshot

Job Description

Job Code: 85249361050

Category: Administrative

JOB SUMMARY:

Provides administrative payroll support specific to assigned Region, performing a variety of regionalized payroll functions which may include but are not limited to, off-cycle check requests and research, termination checks, deposit and pay card setups, weekly and monthly union dues processing, garnishment setups, employment verifications, W2 requests, reporting and filing.  Provides quality customer service support to assigned regions.  Assist other regional payroll staff and Supervisor as needed.  Research and resolve most employee and Branch Office questions and issues related to the assigned region.   

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
  1. Review and edit timesheets for accuracy and compliance to company policy and regulations, related to processing off-cycle check requests.
  2. Research and resolve off-cycle discrepancies working with field office personnel and on occasion, employees.
  3. Process various regions terminations related to final payments.
  4. Maintains and updates processes related to employee Direct Deposit and Pay Cards including setup, changes and cancellations, in PeopleSoft HRMS.
  5. Process union dues changes and setups including running weekly and monthly reports, reconciling and processing payments.
  6. Perform other regionalized functions such as processing garnishment mail and employee ID look-ups, including setup of child support withholding orders.     
  7. Using computer, will process requests for data such as check detail, payroll registers, duplicate W-2, wage requests and employee verifications.
  8. Various filing such as vacation and off-cycle source documents.
  9. Communicates with field offices and associates to respond to questions regarding payroll issues.
  10. Assist Supervisor with maintaining written procedures for job related functions.
  11. Provides quality customer service to the assigned Region.
  12. Additional duties and or projects including filing as needed and assigned.

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Education/Experience: 

  • Preferred Bachelor’s degree in Business, Accounting or equivalent
  • Preferred 3+ years of Payroll experience.
  • PeopleSoft HRMS Payroll knowledge a plus.
  • PeopleSoft HRMS reporting experience (PS Query) a plus.
  • Excellent P/C skills (Excel, Word) and 10 key

Competencies (as demonstrated through experience, training, and/or testing):

  • Thorough understanding of standard office procedures and practices.
  • Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation.
  • Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.
  • Ability to cross-train and learn other department activities.
  • Demonstrated proficiency in various PC applications including word processing, spreadsheet, and presentation applications.
  • Excellent planning, organization and project coordination skills.
  • Ability to carry out multiple assignments concurrently.
  • Skill in clear and concise oral and written communication.
  • Ability to interact effectively at all levels and across diverse cultures.
  • Ability to be an effective team member and handle project assignments responsibly.
  • Ability to adapt to changes in the external environment and organization.
  • Courteous telephone manner.
  • Strong customer service and results orientation.

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
  • Handling and being exposed to sensitive and confidential information.
  • Occasional lifting and/or moving up to 10 pounds.
  • Computer Usage.
  • Regular talking and hearing.
  • Frequent sitting
  • Close vision, distance vision, and the ability to adjust focus.
  • Work primarily performed in an office environment. 

EOE/M/F/Vet/Disabilities