Regional Payroll Representative II in Westlake Village, CA at Securitas Security Services USA

Date Posted: 7/24/2021

Job Snapshot

Job Description

JOB SUMMARY: Provides administrative payroll support specific to assigned Region, performing a variety of regionalized payroll functions which include but are not limited to, vacation payment processing and related research, garnishment setups, answering garnishment Interrogatories, and Union processing.  Provides assistance with other tasks as needed such as bonus processing, employment verifications and W2 requests. Provides quality customer service support to assigned Regions, District Offices and employees, researching and resolving most questions.  Assist other regional payroll staff and Supervisor as needed.


ESSENTIAL FUNCTIONS

The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.

All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

 

Review and process vacation research request forms submitted from field offices by reconciling employee vacation accrual amounts in payroll system against hours worked and plan type utilizing both Legacy System, Oracle and Info WFM.

Process assigned regions monthly and weekly vacation and PTO reports for payment including review of reports for completeness for pending Legacy Reports and follow up with branch offices on discrepancies.

Performs detailed review of all vacation requests submitted for payment for ERISA governed states and per vacation plans to ensure compliance.

Assist with various vacation projects for clients and union plans to perform research and providing summary of recalculated accruals for any necessary payments and adjustments. 

Processes activities related to wage assignments, including, state and federal tax levies and other garnishments within assigned Region.

Answer garnishment interrogatories for specific states including providing amounts withheld to the Courts and Attorney’s or Plaintiffs.  

Process monthly Union dues reports and prepare check requests to fund for assigned regions.  Assist office with questions related to setups and stops or refunds of dues.  Assist with related research for any union discrepancies.  

Assist with other areas within Payroll such as bonus processing, employment verifications and W2 requests or answering questions from employees or District Offices. 

Communicates with field offices and associates to respond to questions regarding payroll issues.

Assist Supervisor with maintaining written procedures for job related functions.

Provides quality customer service to the assigned Region. 

Additional duties and or projects including filing as needed and assigned. 

 

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Minimum of 5 years of payroll processing experience and fast paced customer experience

Ability to effectively supervise team members, work as a member of that team and organize work activities for other members of that team.

Ability to analyze/interpret complex data; interpret day-to-day business objectives, preparation/execution of operational practices and work programs

Results oriented individual with strong customer service skills

Strong written and verbal communication skills

Ability to work in a team environment and provide positive influence and feedback

Adapt to conflicting deadlines and priorities established by company demands

 

Education/Experience:  

Bachelor’s degree in Business, Accounting or equivalent

Two year’s plus experience or equivalent in payroll or accounting

Experience in a shared service environment and solid understanding of payroll cycles

Experience with Oracle Fusion Cloud & PeopleSoft payroll systems preferred

Experience with Oracle Fusion Cloud & PeopleSoft Query reporting preferred 

 

Competencies (as demonstrated through experience, training, and/or testing)

Thorough understanding of standard office procedures and practices.

Demonstrated knowledge of mathematical concepts including computation of rates, ratios, percentages, averages and reconciliation. 

Ability to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Ability to cross-train and learn other department activities.

Demonstrated proficiency in various PC applications including Internet Browsers, Outlook, Word, Excel, PowerPoint, and/or other database software packages.

Ability to write original correspondence.

Excellent planning, organizing, and project coordination skills.

Ability to communicate clearly and concisely.

Ability to interact effectively at all levels and across diverse cultures.

Ability to be an effective team member and handle projects responsibly.

Ability to adapt to changes in the external environment and organization

Must effectively prioritize needs and work well with others

Strong organizational skills, attention to detail and follow through to resolve any outstanding issues

Courteous telephone manner.

Strong customer and results orientation.

 

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.

Handling and being exposed to sensitive and confidential information.

Occasional lifting and/or moving up to 10 pounds.

Computer Usage.

Regular talking and hearing.

Frequent sitting

Close vision, distance vision, and the ability to adjust focus.

Work primarily performed in an office environment.

EOE M/F/Vet/Disabilities