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Region Coordinator (Technology Services) in Charlotte, NC at Securitas Security Services USA

Date Posted: 4/12/2019

Job Snapshot

Job Description

Job Code: 88373278337

Category: Administrative

Serves as confidential administrator for a Region Controller and Region Office.  Carries out diverse financial and administrative duties and implements organizational policies and practices.  Aids the Region Controller in staff capacity by managing financial office services, such as personnel and payroll, budget preparation and records control, billing and collections and conducting special management studies.

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

  1. Carries out diverse administrative duties and implements organizational policies and practices on behalf of and as directed by the Region Controller.
  2. Aids the Region Controller in a staff capacity by coordinating office services, such as personnel, budget preparation and records control, and conducting special management studies.
  3. Acts as a liaison between the Region Office and shared services functions and resolves day-to-day operational issues.
  4. Collects, organizes, inputs, compiles, analyzes and presents information pertaining to operations such as financial reports, budgets, contracts, customer service reports, and company or supervisor report requests; compiles data and arranges for final preparation of reports for management decision-making.
  5. Responsible for SST billings through intracompany transfers or direct invoicing through SAFES.
  6. Participate in month-end finance close.  Some overtime is required.
  7. Accountable for creating and maintaining the accumulative C1 report for revenue.
  8. Communicate monthly internal billing to Regions.
  9. Build and maintain relationships with Region Controllers, AVP’s and Branch Managers.  Respond and follow-up timely to requests from the field.
  10. Assist with Accounts Receivable and follow up on outstanding invoices.
  11. Review and correct coding on AP invoices.
  12. Prepares correspondence, memoranda and reports; prioritizes and responds to communications.
  13. Performs tasks and duties of a similar nature and scope as required for assignment. 

Job Requirements

EDUCATION/EXPERIENCE:

  • Minimum of 5 years of experience working in a variety of operational roles with increasingly progressive levels of responsibility required
  • Undergraduate degree or equivalent combination of training and experience

Competencies (as demonstrated through experience, training, and/or testing):

  • Thorough understanding of standard office procedures and practices.
  • Knowledge of basic bookkeeping.
  • Strong Excel skills
  • Ability to read, analyze, and interpret various internal and external documents and reports. 
  • Ability to write reports, business correspondence, and procedure manuals in a clear and concise manner. 
  • Demonstrated proficiency in office productivity software including word processing, spreadsheet, presentation, and database applications.
  • Highly organized and attention to detail
  • Good interpersonal skills and ability to work with others
  • Budget-focused mindset and financial acumen
  • Ability to analyze a variety of types of data and develop recommendations and solutions.
  • Excellent planning, organizing, and project management skills.
  • Ability to communicate clearly, concisely and persuasively.
  • Ability to be an effective team member and handle project leadership responsibly.
  • Ability to adapt to changes in the external environment and organization
  • Ability to carry out multiple assignments concurrently.
  • Ability to organize workload for effective implementation
  • Self-motivated and task oriented
  • Strong customer service and results orientation.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing executives, staff, clients and the public.
  • Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
  • Required ability to handle multiple tasks concurrently.
  • Computer usage.
  • Handling and being exposed to sensitive and confidential information.
  • Regular talking and hearing.
  • Frequent lifting and/or moving up to 10 pounds and occasionally up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus. 

EOE M/F/Vet/Disabilities