Project Manager/DHS Program Administrator in Albuquerque, NM at Securitas Security Services USA

Date Posted: 4/26/2022

Job Snapshot

Job Description

The Project Coordinator is responsible for directing, organizing and controlling project activities of varying scope and complexities. Supports Vice President of Talent Development and Project Manager, Talent Development with project management process. Appropriately determines requirements and establishes priorities.

• The functions listed describe the business purpose of this job.  Specific duties or tasks may vary and be documented separately.  The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
• In performing functions, duties or tasks, employees are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

1. Acts independently on own initiative to provide administrative support of a non-routine, non-repetitive nature.
2. Independently investigates and analyzes assigned tasks; assists on special projects.
3. Compiles data and arranges for final preparation of various departmental reports as required.
4. Acts as custodian of documents and records, organizes and maintains file system and maintains the talent development SharePoint libraries.
5. Supports the Project Manager in updating the critical path/Gantt chart for all Talent Development projects. 
6. Prepares materials for project planning meetings and the distribution of associated documents.
7. Completes all daily/weekly accounting needs including but not limited to: processing invoices, cost transfers, and additional departmental accounting needs as necessary. 
8. Supports the Talent Development team with administrative needs which may include: equipment and supply requisition requests, mailings, and other administrative tasks. 
9. Makes decisions through project planning and coordination to meet commitments on time and, determines requirements, establishes priorities and monitors progress of team members.
10. Measures and reports on key indicators of effective system usage; maintains databases to track indicators and develop plans to optimize utilization.
11. Evaluates project status and makes decisions regarding effective resource utilization; implements changes as needed.
12. Assist in analyzing training needs and delivering departmental initiatives to prospective clients. 
13. Other duties as assigned by the Vice President of Talent Development. 

The following are the minimum qualifications which an individual needs in order to successfully perform the duties and responsibilities of this position.  Please note that the minimum qualifications may vary based upon the department size and/or geographic location.

• Bachelor’s degree (B.A.) from college or university; or a 5 plus years progressively responsible, related administrative experience or training; or equivalent combination of education and experience.
• Project management software, SharePoint and Smartsheet experience strongly preferred. 
• Experience in Human Resources or Learning and Development Department preferred. 

Competencies (as demonstrated through experience, training, and/or testing):
• Knowledge of standard office procedures and practices.
• Proficient in Microsoft 365 applications. 
• Ability to function as an effective team member and handle project management responsibility.
• Ability to adapt as the external environment and organization evolves rapidly.
• Ability to solve practical problems and carry out responsibilities under minimal supervision.
• Ability to communicate clearly and concisely, verbally and in writing.
• Excellent planning and organizing skills.
• Ability to carry out multiple assignments concurrently.
• Strong customer service and results orientation.
• Excellent interpersonal and communication skills.
• Strong time management skills with the ability to prioritize tight deadlines. 
• Ability to interact effectively at all levels and across diverse cultures. 
• Ability to manage workload effectively in a remote environment. 

Working Conditions and Physical/Mental Demands
• With or without reasonable accommodation, requires the physical and mental capacity to effectively perform all essential functions. In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with authorities, senior executives, clients, and staff, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Required ability to handle multiple tasks concurrently.
• Handling and being exposed to sensitive and confidential information.
• Reading and analyzing reports and data, including computer usage.
• Required Travel 0-15%. 

EOE M/F/Vets/Disabilities