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Legal Support Assistant in Westlake Village, CA at Securitas Security Services USA

Date Posted: 2/4/2019

Job Snapshot

Job Description

Job Code: 87464579996

Category: Administrative

JOB SUMMARY:   Provides assistance to the legal department by performing a variety of office support functions.

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

  • Handle and respond to subpoenas and interact with third party attorneys, outside counsel and field personnel
  • Assist outside counsel with discovery requests, coordinate employee witness issues
  • Assist with maintaining and implementing a SharePoint database for subpoenas.
  • Payroll/HR system usage – pull payroll records and information to assist with aforementioned subpoena and discovery requests
  • Risk management system (STARS) usage – efficiently input information, including summaries of litigation documents (including letters, discovery, etc.), into STARS
  • Analyze and summarize opinion letters and evidentiary summaries
  • Prepare summaries and spreadsheets
  • Provide administrative support for litigation function and legal department on an as needed basis

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Education/Experience:

  • 4-year college degree preferred; HS diploma/GED required
  • Minimum 2 years’ administrative experience required
  • Some experience in a legal setting preferred
  • SharePoint experience preferred

Competencies (as demonstrated through experience, training, and/or testing):

  • Strong planning, organizing, attention to detail and time management skills
  • Critical thinking skills
  • Independent learner and self-starter
  • Ability to handle and comply with deadlines
  • Ability to interact effectively with all levels, including field and third-party personnel
  • Courteous and professional manner
  • Excellent communication skills, both written and oral
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
  • Operational knowledge of basic office equipment: telephone, fax, printer copier

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:

  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Successful passage of background, reference, psychological, and controlled substance tests.
  • Required ability to handle multiple tasks concurrently.
  • Computer usage.
  • Handling and being exposed to sensitive and confidential information.
  • Regular talking and hearing.
  • Frequent sitting.
  • Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus.
  • Work primarily performed in an office environment.

EOE/M/F/Disabled/Vets