HRIS Specialist in Westlake Village, CA at Securitas Security Services USA

Date Posted: 1/29/2021

Job Snapshot

Job Description

JOB SUMMARY:

The Human Resource Information Systems (HRIS) specialist provides analytical and technical support to the Human Resource Division in pursuit of HRIS initiatives and other HRIS-related responsibilities. This includes, but is not limited to: Maintaining quality and consistency of PS HCM database information; providing HRIS technical support to Benefit staff and HRIS Director, serving as liaison among HRIS, Benefits, Human Resource, Retirement, and Compensation areas. The HRIS Specialist operates under general direction, and performs duties with broad latitude for judgment. The HRIS Specialist does not serve in a leadwork or supervisory capacity; however, the incumbent shall be called upon to troubleshoot and offer technical assistance in support of management and Benefits staff. The HRIS Specialist will be required to accept work assignments from multiple managers and work areas.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job or position. Specific duties or tasks may vary and be documented separately. An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.

• All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.

• Associates are held accountable for successful job performance. Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.

• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Associates are required to notify superiors upon becoming aware of unsafe working conditions.

• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.

• Assist with development, test, implement, and maintains the Total Rewards/HRIS Oracle benefit plan code structure for Canada, Puerto Rico and US Legacy

• Maintains quality and consistency of HRIS database information

• Assist with development of information systems involving integration of multiple platforms, vendor products and technologies

• Runs scheduled reports and creates reports as needed

• Assist in Total Rewards/HRIS upgrades/patches and projects

• Coordinates the resolution of vendor problems concerning eligibility interfaces

• Performs related duties as assigned

• Assist with research, analysis, and maintenance of information in support of HRIS projects and administration.

• Work as a liaison with Benefits, Human Resources, Retirement, Compensation, and HRIS system users to resolve information, programming and system problems.

• Production of standard reports through HCM Oracle, utilizing BI report functions.

• Other duties as assigned.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

Education/Experience:

• Strong Excel, Access and PowerPoint skills

• Strong written and verbal communication skills

• Minimum 2 years office administration experience

• Minimum 2 years benefits or payroll experience

• Minimum 2 years HRIS experience preferred

• Bachelor’s degree or equivalent experience

• HCM Oracle experience a plus

Competencies (as demonstrated through experience, training, and/or testing):

• Thorough understanding of standard office procedures and practice

• Ability to read, analyze, and interpret various internal and external documents and reports

• Ability to write reports, business correspondence, and procedure manuals in a clear and concise manner.

• Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

• Demonstrated proficiency in various PC applications including word processing, spreadsheet, presentation, and database software packages.

• Ability to analyze complex data and develop recommendations and solutions.

• Excellent planning and organizing skills.

• Ability to communicate clearly, concisely and persuasively; both written and orally.

• Strong customer and results orientation.

• Ability to interact effectively at all levels and across diverse cultures.

• Ability to be an effective team member and handle projects responsibly.

• Ability to adapt to changes in the external environment and organization.

Working Conditions and Physical/Mental Demands

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.

• Successful passage of background, reference, psychological, and controlled substance tests.

• Required ability to handle multiple tasks concurrently.

• Computer usage.

• Handling and being exposed to sensitive and confidential information.

• Regular talking and hearing.

• Frequent sitting.

• Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.

• Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.

• Close vision, distance vision, and ability to adjust focus.

• Work primarily performed in an office environment.

EOE M/F/Vets/Disabilities