Compensation and Administration Analyst in Parsippany-Troy Hills, NJ at Securitas Security Services USA

Date Posted: 9/30/2021

Job Snapshot

Job Description

The Compensation and Administration Analyst is primarily responsible for administering many of the Company’s compensation programs, while also supporting the Oracle Cloud Fusion Core HR system. As part of the HCM Center of Excellence, key responsibilities include developing and maintaining job descriptions, performing all aspects of position analysis and classification, and providing and evaluating market salary data. The Analyst also fields/supports HR administrators’ questions and assist with the overall help ticket queue for the HCM Core CoE.

• The functions listed describe the business purpose of this job/position.  Additional duties may be assigned, and functions may be modified, according to business necessity.  All assigned duties or tasks are deemed to be part of the essential functions of this job/position. 
• Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
• In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  

• Administers aspects of the Company compensation programs, which includes the job evaluation/classification process and FLSA status determination, as well as the development and maintenance of job descriptions.

• Maintains the shared services job architecture, which includes assigning existing job codes to new positions, creating new job codes in the system, and evaluating and updating the structure as needed.

• Takes the lead on the job description library project, which entails working with managers, human resources, and recruiters to ensure there are current job descriptions on file for all field and shared services positions and partnering to create those that don’t exist.

• Takes the lead on the job architecture project and administers the job architecture for the field 500/600/700 series positions.

• Takes the lead on the job grade level creation project and the administration of job grades.

• Participates in wage and salary surveys; analyzes survey results. This entails working with the hiring managers and/or recruiters in reviewing and analyzing job descriptions to ensure comparable positions are used when pulling data, ensuring the data is geographically correct, and using all information gathered to make pay and other, relevant recommendations. Makes determination as to whether more specific analysis is required depending upon the salary tool used and how the data is presented. 

• Assists with resolution of field HR help ticket requests as it relates to data maintained in Oracle HCM Cloud. Discerns when to provide resolutions or when to escalate complex problems to the next level of support as required.

• Identifies and communicates opportunities for technical solutions and process improvement with the HCM system. 

• Performs special studies at the direction of supervisor or department management; ensures confidentiality of employee data, analyses and management reports.

• May work with other corporate functions, field personnel, and external parties on inquires and year-end activities. Ensures quality and accuracy of deliverables.

• Performs all other assigned duties of a similar nature and scope.

Additional qualifications may be specified and receive preference, depending upon the nature of the position.

• Bachelor’s degree in a related field preferred; high school diploma or equivalent required
• Minimum 3 years of exempt-level compensation and human resources experience sufficient to perform the essential functions of the job, as determined by the Company

Competencies (as demonstrated through experience, training, and/or testing):
• Understanding of general HR concepts, processes, workflow, methodologies, including compensation.
• Thorough understanding of standard office procedures and practices.
• Demonstrated proficiency in various PC applications including Word, advanced Excel skills and knowledge (e.g., VLOOKUP, pivot tables and macros), PowerPoint, and database software packages, including vendor systems.
• Knowledge of and skill in the use of Oracle HCM preferred.
• Ability to analyze and interpret various internal and external documents and reports and provide solutions to management.
• Ability to effectively present information to and respond to questions from internal customers and external parties.
• Customer service focused, have a desire to provide a great user experience.
• Effective interpersonal and communication skills, and organizational savvy
• Exceptional time management, organizational, and prioritization skills.
• Self-starter and action-oriented team player
• Ability to interact effectively at all levels of the organization and across diverse cultures.
• Ability to be an effective team leader and member and to handle project assignments responsibly.
• Ability to adapt to changes in the external environment and organization.
• Ability to carry out multiple assignments concurrently.

Working Conditions and Physical/Mental Demands
With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions.  In addition to other demands, the demands of the job include:
• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Required ability to handle multiple tasks concurrently.
• Frequent reading and computer usage.
• Frequent local and regional/national travel to company sites for presentations and group meetings.
• Occasional lifting and/or moving of equipment or materials for presentation purposes up to 20 pounds.