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Administrative Assistant (HR/Talent Acquisition) in Westlake Village, CA at Securitas Security Services USA

Date Posted: 12/7/2018

Job Snapshot

Job Description

Job Code: 86105195736

Category: Administrative

JOB SUMMARY:

Performs administrative and office support activities for the Executive Vice President of Human Resources, Assoc. Corporate Vice President of Talent, Talent Acquisition Manager, and others as needed.  Duties may include fielding telephone calls, maintaining spreadsheets, creating presentations, and filing.  Microsoft Office proficiency and strong communication skills are required.

ESSENTIAL FUNCTIONS

  • The functions listed describe the business purpose of this job or position.  Specific duties or tasks may vary and be documented separately.  An associate might or might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified, according to business necessity.
  • All assigned duties or tasks are deemed to be part of the essential functions, unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
  • Associates are held accountable for successful job performance.  Job performance standards may be documented separately, and may include functions, objectives, duties or tasks not specifically listed herein.
  • In performing functions, duties or tasks, associates are required to know and follow safe work practices, and to be aware of company policies and procedures related to job safety, including safety rules and regulations.  Associates are required to notify superiors upon becoming aware of unsafe working conditions.
  • All functions, duties or tasks are to be carried out in an honest, ethical and professional manner, and to be performed in conformance with applicable company policies and procedures.  In the event of uncertainty or lack of knowledge of company policies and procedures, associates are required to request clarification or explanations from superiors or authorized company representatives.
  • Carry out all responsibilities in an honest, ethical and professional manner.

JOB DUTIES

  • Exports data from HR systems to generate compliance reports
  • Creates PowerPoint presentations for webinars and/or presentations
  • Performs additional functions, duties and tasks of a similar nature and scope as may be required by department management to achieve initiatives
  • Answers and directs phone calls
  • Organizes and schedules meetings and trainings
  • Assists in the preparation of regularly scheduled reports
  • Develops and maintains a filing system
  • Maintains contact lists

Job Requirements

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference, depending upon the nature of the position. 

Education/Experience: 

  • High School Diploma or G.E.D. required
  • At least 1 year administrative and/or customer service-related work experience required
  • Human resources experience helpful
  • Prior experience working with HR systems desired

Competencies (as demonstrated through experience, training, and/or testing)

  • Must be proficient in MS Office (Excel, Word, PPT, Outlook)
  • Excellent organizational, problem-solving and time management skills
  • Ability to communicate effectively across various organizational levels
  • Strong customer service skills desired
  • Ability to be an effective team member
  • Excellent time management skills and the ability to prioritize work

Working Conditions and Physical/Mental Demands:

With or without reasonable accommodation, a candidate must have the physical and mental capacity to effectively perform all essential functions described.  In addition to other demands, the demands of the job include:

  • Successful passage of background, reference, psychological, and controlled substance tests.
  • Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
  • Required ability to handle multiple tasks concurrently.
  • Computer usage.
  • Handling and being exposed to sensitive and confidential information.
  • Regular talking and hearing.
  • Frequent sitting.
  • Occasional walking, reaching with hands and arms, stooping, kneeling, crouching and crawling.
  • Frequent lifting and/or moving up to 10 pounds and occasional lifting and/or moving up to 25 pounds.
  • Close vision, distance vision, and ability to adjust focus.
  • Work primarily performed in an office environment.

EOE/M/F/Vet/Disabilities